See the College policy on “Withdrawal, Leaves of Absence, and Dismissal from the College” in the Academic Catalog.
Reinstatement – Medical Leave
The reinstatement application and all required paperwork are due to the College no later than 30 days before the start of the quarter in which you request to return to the College. Upcoming due dates are as follows:
| Quarter | Medical Reinstatement Application and Paperwork Due |
|---|---|
| Winter 2025 | December 6, 2024 |
| Spring 2025 | February 28, 2025 |
| Fall 2025 | August 15, 2025 |
The reinstatement process may take several weeks. During this time, we will work with you and your healthcare provider to assess your readiness to return to the rigors of academic life.
Paperwork needed to apply for reinstatement from a Medical Leave of Absence
- Online Medical Reinstatement Application
- Authorization to Share Health Information
- Healthcare Provider Report form
Medical Leave Reinstatement Process
Submit the reinstatement application, authorization to share health information, and have your healthcare provider submit the Healthcare Provider Form to the College no less than 30 days before the start of the quarter in which you wish to return to the College. It is your responsibility to share the deadline with your health care provider.
The Dean of Students, the Counseling Center and/or the Student Health Center will review your application and the Healthcare Provider Form. They will assess your readiness to return to the College and participate in its educational programs and other activities.
The Dean of Students will simultaneously review five additional areas before deciding your reinstatement status:
- Financial: All outstanding charges on your student account must be paid in full before reinstatement.
- Student Conduct: Any history of academic or social misconduct may be grounds to deny reinstatement or warrant specific conditions for your return to the College.
- Academic Standing: If you did not leave the College in good academic standing, the Academic Standards Committee may require you to complete an Academic Standards Petition form. The Committee may deny reinstatement or identify specific academic requirements that you must meet upon your reinstatement to the College.
- Financial Aid: Reinstatement does not guarantee the continuation of your previous offers of financial aid. We recommend that you contact the Office of Financial Aid (269.337.7192) for specific information about the opportunity to receive financial aid. If your financial aid has been cancelled due to not meeting Satisfactory Academic Progress (SAP) you may be required to submit a Financial Aid Petition to request that your aid be reinstated. The Committee may approve or deny this request.
- Health Center: Reinstatement to the College requires that a student be current on all required vaccinations, and documentation must be submitted to the Health Center.
If necessary, the Dean of Students, members of the Counseling Center, or other College representatives may interview you to discuss your leave and your plans for support and care (if necessary) upon your return to the College.
The Dean of Students will notify you of the College’s decision regarding your application for reinstatement.
If you have any questions throughout the reinstatement process, please contact the Dean of Students, Dana Jansma at 269.337.7209 or dana.jansma@kzoo.edu.